(we typically recommended people to go down the shared mailbox route instead so they can properly update any newsletters / subscriptions)

(we will reset their mailbox password and give Full Access permissions to those who need access to this mailbox - alternatively we can change it into a Shared mailbox in stead. Just let us know your preference.)

(an example could be: "Hello, (employee name) is no longer with us. Please contact us at. (phone number/email/alternate contact). This email is not monitored and will eventually be purged from our systems. Please update your contact list. Thank you!")

(I.e. hostile circumstances)